AI assistants & automation

Hand over recurring work without changing your systems.

We use AI where it measurably saves time: pre-sorting enquiries, processing documents, transferring data, preparing replies. The decisions stay with you.

Offerings

What we build
in this area.

Website AI assistant

Answering recurring questions on your site — from your own documents, not from the open internet.

Scope

  • A knowledge base built from content you have approved, up to 30 pages of documents
  • Integration into your website
  • Up to 20 defined test questions with approved answers
  • Open questions handed over to your mailbox

Requirements

  • The content of the knowledge base is approved
  • You remain responsible for the accuracy of the content

Possible additional costs

  • Ongoing usage costs of the language model, by volume of requests
  • Operation of the integration from €29 per month
  • Updating the knowledge base by effort at €89 per hour, billed in quarter hours, amount stated in advance, only after your OK
  • A larger knowledge base or further test questions per effort at €89 per hour, billed in quarter hours, amount stated in advance, only after your OK
Corrections: One acceptance round along the test questions. Each further round at €89 per hour, billed in quarter hours, amount stated in advance, only after your OK. A correction round is one collected list of changes to the delivered version, sent in one message. New content or a new direction is not a correction and is billed by the hour.
Delivery time: 7 to 12 working days from approval of the knowledge base
An assistant answers questions. It does not enter into contracts and gives no legal or price commitments.

Small automation

A process that someone copies by hand today: form into the CRM, enquiry into the calendar, receipt into the records.

Scope

  • One process between two existing systems
  • Error handling and notification when a run breaks off
  • A log of every run
  • Briefing and handover

Requirements

  • Access to both systems is available
  • The systems involved have an interface

Possible additional costs

  • Licence or API costs of the connected services
  • Operation of the automation from €19 per month, if we run it
  • Every further process as a separate order
Corrections: One correction round after the first live run. Each further round at €89 per hour, billed in quarter hours, amount stated in advance, only after your OK. A correction round is one collected list of changes to the delivered version, sent in one message. New content or a new direction is not a correction and is billed by the hour.
Delivery time: 5 to 10 working days from receiving access and a complete briefing

Document processing

Invoices, contracts or forms are read and the data ends up where you need it.

Scope

  • One document type per stage
  • The fields are defined together with you
  • A check step before the data is taken over
  • Export into your target system

Requirements

  • Twenty real sample documents to work from
  • The target system accepts data from outside

Possible additional costs

  • Ongoing usage costs by volume of documents
Corrections: One acceptance round on real sample documents
Delivery time: By document type and number of fields, fixed in the quote
How you will accept it

No reference.
An acceptance instead.

We show no reference for this area. A screenshot of an assistant does not prove that it answers correctly, and we do not show other people’s systems without their approval. Instead, every offering states what you will use to accept the result before it goes into operation.

  • Assistant: defined test questions with answers approved by you
  • Automation: a correction round after the first live run, a log of every run
  • Documents: an acceptance round on twenty real sample documents, a check step before the data is taken over
How an AI project runs

First measure what it saves.
Then build.

We use AI where someone repeats the same manual step today. Where that is not the case, we say so — and build nothing.

STEP 01

Record the process

Which manual step repeats itself, how often, in which systems. That shows whether the effort pays off at all.

STEP 02

Define the acceptance

Test questions, sample documents or the first live run — before anything is built it is settled what we will measure at the end to see whether it works.

STEP 03

Build and connect

Connection to your existing systems, error handling and notification when a run breaks off. We need the access details up front.

STEP 04

Acceptance and handover

Acceptance along the agreed points, briefing, log. The decisions stay with you — an assistant does not enter into contracts.

The calculator gives a price indication, not a quote.

Request a project

Tell us what you have in mind.

One sentence about your plan is enough to start. We will come back with questions or straight away with a fixed-price quote.

Free and without obligation · a personal reply, not a mailing · or directly contact@c-arena.com
Thank you! Your enquiry has arrived. We will get back to you personally and clarify the scope with you.